Record Archiving
Archive with confidence. Retrieve in seconds.
An enterprise archiving platform built on proven records management infrastructure. Store, protect, and govern every record with the security, retention controls, and compliance readiness your organization demands.
The Platform
Every record stored, governed, and always accessible
Record archiving is the foundation of enterprise compliance and institutional memory. Our platform, powered by OpenKM's secure content infrastructure, provides a centralized archive where every record is classified, retained according to policy, and retrievable in seconds. No more scattered storage, missing files, or retention guesswork.
Millions
of records managed
Instant
search and retrieval
Automated
retention and disposition
On-prem or cloud
flexible deployment
Capabilities
Built for records that matter and audits that count
Secure Long-Term Archiving
Store records in encrypted, tamper-proof repositories designed for decades of reliable preservation and instant access.
Retention Policies & Lifecycle
Define and enforce how long each record type must be kept, with automated disposition when retention periods expire.
Metadata & Classification
Automatically classify, tag, and enrich records with structured metadata for consistent organization and fast discovery.
Version Control & Audit Trails
Track every change, access event, and action taken on any record with immutable, timestamped audit logs.
Access Control & Permissions
Granular role-based permissions ensure only authorized personnel can view, modify, or manage archived records.
Fast Retrieval & Search
Full-text and metadata search across millions of archived records, with results in seconds for audits and legal requests.
Scalable Storage
Tiered storage architecture grows with your data volumes, automatically migrating records to cost-effective tiers over time.
Compliance & Governance
Retention you can enforce. Audits you can pass.
The platform enforces retention policies automatically, maintains immutable audit trails for every record, and provides the reporting tools your compliance team needs to demonstrate governance at any point in time.
Data Retention Policies
Configurable retention schedules by record type, department, and jurisdiction. Time-based and event-based triggers ensure records are kept exactly as long as required.
Auditability & Traceability
Every access, modification, and disposition action is logged with timestamps and user identity. Complete chain-of-custody from creation to destruction.
Record Integrity & Immutability
Write-once storage, cryptographic hashing, and integrity verification ensure archived records cannot be altered or tampered with after storage.
Regulatory Compliance Support
Built to support records management standards and regulatory frameworks. Configurable compliance profiles adapt to your industry and regional requirements.
Under the Hood
Powered by proven records management infrastructure
The platform leverages OpenKM's robust document and records management engine as its foundation, providing secure storage, content lifecycle controls, and full-text indexing. We enhance it with enterprise archiving capabilities, compliance automation, and a refined management interface built for records governance at scale.
OpenKM Records Engine
Trusted content repository with encryption, full-text indexing, metadata management, and lifecycle controls for long-term record preservation.
Archiving Management Layer
A purpose-built interface for managing retention schedules, disposition workflows, and compliance reporting across your entire archive.
Integration Framework
REST APIs and pre-built connectors for ERP, CRM, email, and line-of-business systems to capture records from any source automatically.
Enterprise Security
SSO, LDAP, role-based access, encryption at rest and in transit, and immutable audit logging for every record operation.
Policy Automation
Configurable retention rules, legal hold management, automated disposition workflows, and approval chains for record destruction.
Flexible Deployment
On-premise, private cloud, or hybrid. Tiered storage architecture with geographic redundancy for disaster recovery.
Why This Approach
More than storage. A complete archiving infrastructure.
Secure foundations, automated governance, and enterprise-grade compliance in a single platform. Built for organizations where records are not just files but institutional assets.
Long-Term Data Preservation
Records are stored securely for as long as you need them, with integrity guarantees that hold up to legal and regulatory scrutiny.
Reduced Compliance Risk
Automated retention and disposition policies eliminate the guesswork and human error that lead to violations and audit failures.
Stronger Information Governance
A single, governed archive replaces scattered storage locations, giving your organization full control over its institutional records.
Scales With Growing Data
From thousands of records to millions, the platform handles increasing volumes without degrading performance or search speed.
Who It's For
Built for organizations that cannot afford to lose a record
Legal Teams
Archive contracts, agreements, and legal correspondence with full audit trails, legal hold support, and instant retrieval for discovery requests.
Government & Public Sector
Meet long-term record retention mandates with secure, compliant archiving that supports public records laws and regulatory frameworks.
Compliance Teams
Ensure audit readiness with automated retention schedules, disposition workflows, and compliance reporting across all record types.
Enterprise Records Management
Manage large volumes of historical data across departments with centralized governance, tiered storage, and consistent classification.
Ready to secure your records for the long term?
See how enterprise-grade archiving can protect your institutional records, simplify compliance, and give your team instant access to any document, any time.